Payroll Specialist

Payroll Specialist Job Opening

Payroll Specialist
Reports to:

Organizational Peers:
Accounting Associate
Accounts Payable Clerk
HR Generalist
HR Recruiter

Direct Reports:

Job Summary:
The mission of the Payroll Specialist is to effectively administer Payroll and Payroll Costing Reports in such a way as to be cost efficient and instill employee confidence in the processes.

Knowledge, Skills & Abilities:

  • Knowledge of organizational policies, procedures, and systems.
  • Knowledge of the English language to include rules of composition and grammar; spelling; punctuation; sentence structure and content; and of word meaning.
  • Intermediate knowledge of Excel and Word.
  • QuickBooks/OnePoint knowledge is a plus
  • Skill in establishing and maintaining effective working relationships with other employees, patients, organizations and the public.
  • Detail oriented and performance driven.
  • Exceptional communication, problem resolution and organizational skills.
  • Ability to maintain strict confidentiality.
  • Ability to work under pressure, communicate and present information.
  • Ability to identify problems, recommends solutions, organize and analyze information.
  • Ability to use Time keeping software
  • Capable of prioritizing job duties and working independently.
  • Ability to use Schedule Anywhere software.

Major Duties and Accountabilities:

  • Review timecards for accuracy.
  • Tracks garnishments, PTO and benefits.
  • Reviews, corrects, files and distributes bi-weekly and semi-monthly payroll.
  • Electronically transmits payroll data to and from HRIS/Payroll platform.
  • Maintain manual payroll process
  • Verify accuracy of payroll prepared by outside vendor.
  • Designs and prepares reports on an as needed basis, prepare payroll summary reports for supervisors.
  • Assist in employee enrollment and maintenance in the 401k plan and company benefits.
  • Reconcile monthly benefit plan invoices to ensure accuracy of company/employee costs.
  • Maintains Payroll Month End Process and Account Reconciliations
  • Back up Accounting Specialists in AP duties as needed


  • High School Diploma along with previous accounting or bookkeeping experience of approximately 2-5 years and knowledge of Payroll State and Federal Regulations.