Payroll Specialist

Reports to:
Controller

Organizational Peers:
Accounting Associate
Accounts Payable Clerk
HR Generalist
HR Recruiter

Direct Reports:
N/A

Job Summary:
The mission of the Payroll Specialist is to effectively administer Payroll and Payroll Costing Reports in such a way as to be cost efficient and instill employee confidence in the processes.

Knowledge, Skills & Abilities:

• Knowledge of organizational policies, procedures, and systems.
• Knowledge of the English language to include rules of composition and grammar; spelling; punctuation; sentence structure and content; and of word meaning.
• Intermediate knowledge of Excel and Word.
• QuickBooks/OnePoint knowledge is a plus
• Skill in establishing and maintaining effective working relationships with other employees, patients, organizations and the public.
• Detail oriented and performance driven.
• Exceptional communication, problem resolution and organizational skills.
• Ability to maintain strict confidentiality.
• Ability to work under pressure, communicate and present information.
• Ability to identify problems, recommends solutions, organize and analyze information.
• Ability to use Time keeping software
• Capable of prioritizing job duties and working independently.
• Ability to use Schedule Anywhere software.

Major Duties and Accountabilities:

• Review timecards for accuracy.
• Tracks garnishments, PTO and benefits.
• Reviews, corrects, files and distributes bi-weekly and semi-monthly payroll.
• Electronically transmits payroll data to and from HRIS/Payroll platform.
• Maintain manual payroll process
• Verify accuracy of payroll prepared by outside vendor.
• Designs and prepares reports on an as needed basis, prepare payroll summary reports for supervisors.
• Assist in employee enrollment and maintenance in the 401k plan and company benefits.
• Reconcile monthly benefit plan invoices to ensure accuracy of company/employee costs.
• Maintains Payroll Month End Process and Account Reconciliations
• Back up Accounting Specialists in AP duties as needed

Education/Experience:

• High School Diploma along with previous accounting or bookkeeping experience of approximately 2-5 years and knowledge of Payroll State and Federal Regulations.